What personal information do we collect from the people that visit this application?
When registering for the event, as appropriate, you will be asked to enter your name, email address, mailing address, phone number or other details. This will be used to help us communicate with you about the event you are registering to attend.
In addition, we may collect further information regarding the people attending the event. All of this is required to run a successful and safe event. We will ensure the data we request from you is the minimum required to run the event and only accessed by individuals that have a need to access the information.
When do we collect information?
We collect information from you when you or your participants fill out a form or enter information on to the system.
How do we use your information?
We shall use the information we collect from you for the sole purpose of running the event and for statistical analysis as described below.
How do we protect your information?
Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. These persons include leaders of the groups registered, organisers of the event and the software provider. Access to data is restricted to the amount required by the role of the person, for example group leaders are restricted to information about their group only.
All sensitive information you supply is encrypted via Secure Socket Layer (SSL) technology. This can be confirmed by the padlock displayed by your web browser.
We implement a variety of security measures when a user enters, submits, or accesses their information to maintain the safety of your personal information.
The website that provides this software is operated within the European Union and is provided by a highly reputable supplier. Secure backups are made regularly, transferred securely and held within the European Union in secure storage provided by an equally reputable supplier.
How long do we retain the information for?
The information gathered shall be used solely for the purposes of the 4 Kingdoms 2020 event. We shall retain the information until we have concluded the organisation of the event. Typically this will be a few months after the event has finished but is dependent on various factors such as having received all outstanding payments. Any medical information shall be removed within 1 month of the last day of the event. In some cases where medical treatment has been required and our parent organisation (such as the Scout Association or Guide Association) requires us to do so, we shall retain offline copies of relevant medical information for the duration required by these organisations.
In addition, EvBoo Limited will retain redacted information for statistical purposes in order to allow it to improve the services it offers in the future. This information shall not include personal data as defined by GDPR.
Do we use 'cookies'?
Yes. Cookies are small files that a website or its service provider transfers to your computer's hard drive through your web browser (if you allow) that enables the software to recognise your browser and capture and remember certain information.
- On a temporary (session) basis to identify each user uniquely and provide data between pages.
- We also use Google Analytics to identify your usage of the website as detailed below (Website visitor tracking)
You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser settings. Since each browser is a little different, look at your browser's Help Menu to learn the correct way to modify your cookies.
Website Visitor Tracking
This software uses tracking software (Google Analytics) to monitor its visitors to better understand how they use it. The software will save cookies to your computers hard drive in order to track and monitor your engagement and usage of the software, but will not store, save or collect personal information.
What happens if users disable cookies in their browser?
Disabling Google Analytics cookies is not known to cause any issues with the use of this software.
We do not sell, trade, or otherwise transfer any information to outside parties other than is necessary to run the event.
Downloads & Media Files
Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti virus software or similar applications.
We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti virus software or similar applications.
Any information downloaded from this website is no longer protected by the security deployed on this website and therefore users are responsible for ensuring any such data is secured and maintained in compliance with GDPR legislation. We do not recommend sending any personal data via email and suggest any data downloaded is deleted promptly.
Adverts and Sponsored Links
This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.
Nonetheless, we seek to protect the integrity of our website and welcome any feedback about these websites.
Information regarding other people including young people who are under the age of 18
If you are entering information regarding other people, such as members of your group, you are required to ensure you have obtained the required consent to do so. If those people are under the age of 18, this consent should be from their parents or guardians.
Contact Information (Hampshire Beaver Scouts)
Hampshire Beaver Scouts can be contacted using the details found here or by emailing firstname.lastname@example.org.
Contact Information (EvBoo Limited)
EvBoo Limited can be contacted using the contact page.